Top 10 Reasons for Rejecting Real Estate Recording Documents

Top 10 Reasons for Rejecting Documents for Recording in the Torrens Department


  1. Document cross reference numbers are wrong or missing
  2. Need a bank name change or the additional memorial fee of $20 is needed
  3. Incorrect filing fee
  4. Notary acknowledgment is missing, not complete / clear; notary has signed or affixed stamp over print or signatures; stamp is too light or illegible: Minnesota Statue Section 359.03; notary county is missing in the acknowledgement
  5. Marital status is missing
  6. Legal description or owners names do not match the certificate of title exactly
  7. Missing / incorrect state deed tax, mortgage registration tax (MRT), or real estate taxes are not current
  8. Drafting statement is missing/incomplete. Need complete name and address
  9. Document does not meet Document Standard's requirements: 507.093
  10. Missing or incomplete Certificate of Real Estate Value (CRV); Social Security numbers are missing

Top 10 Reasons for Rejecting Documents for Recording in the Abstract Department

  1. Notary acknowledgment is not complete / clear; notary has signed or affixed stamp over print or signatures, stamp is too light or illegible: Minnesota Statute Section 359.03; notary county is missing in the acknowledgement
  2. Missing well certificate or a statement that a well certificate is not needed, on a transferring document
  3. The drafting statement is missing. Need complete name and address
  4. There is a problem with the legal description
  5. The grantor's marital status is not indicated or the spouse's signature is missing
  6. The document number that is being satisfied or assigned is incorrect
  7. The recording fee included is incorrect
  8. Missing / incorrect state deed tax, mortgage registration tax (MRT) or real estate taxes are not current
  9. Missing the Certificate of Real Estate Value (CRV) or it is not properly filled out; Social Security numbers are missing
  10. Document does not meet document standards requirements: 507.093